Careers

D. E. Systems Ltd. has been providing conference registration and event management software solutions for more than 15 years. Our flagship platform, myConferenceSuite, supports associations, government organizations, institutions, and conference organizers across North America with registration, abstract management, speaker management, mobile event apps, virtual events, and more.

We pride ourselves on providing exceptional client service while fostering a collaborative, supportive work environment where employees are empowered to make an impact.

Position Overview

D. E. Systems is seeking a highly organized and technology-focused Project Manager to join our myConferenceSuite team, with a primary focus on our Abstract Management module.

In this client-facing role, you will work closely with conference organizers, speakers, reviewers, and our software development team to configure and support abstract submission and review systems for conferences of all sizes. You will also assist with speaker management, scheduling, registration, virtual events, and mobile applications when required.

This position may include occasional travel to provide onsite conference support, including speaker ready room and presentation management services.

Key Responsibilities

• Manage client projects from initial setup through conference completion
• Build and configure abstract submission, review, and scheduling sites
• Coordinate registration and abstract workflows
• Manage speaker communications, presentation submissions, and important deadlines
• Provide presentation management and speaker ready room support during onsite conferences
• Assist with virtual event planning and live event support
• Serve as the primary liaison between clients and the programming team
• Troubleshoot client issues and recommend effective solutions
• Test new software features and provide feedback to improve the platform
• Maintain project documentation and ensure client deliverables are completed on schedule

We’re looking for someone who is:

• An excellent communicator with strong written and verbal communication skills
• Highly organized with exceptional attention to detail
• Comfortable managing multiple client projects simultaneously
• Able to work independently while collaborating with internal teams
• Adaptable in a fast-paced environment with changing priorities
• Willing to occasionally travel and work flexible hours during conferences, including evenings and weekends
• Comfortable learning and supporting technology platforms
• Knowledgeable about conference or event management processes, including abstract submissions, speaker management, registration, and event operations
• Experienced working with structured data, workflows, and conditional logic

Preferred Qualifications (Assets)

The following experience would be considered an asset:

• Previous experience in abstract management or conference planning
• Speaker management experience
• Event technology or SaaS software experience
• Presentation management and speaker ready room coordination
• AV coordination experience
• Experience supporting onsite conferences
• Familiarity with virtual and hybrid event platforms
• Experience using Microsoft Teams, Zoom, Vimeo, or webinar platforms
• Experience with CRM systems and event registration software
• Existing relationships within the meetings, conference, or association industry
• Bilingual (English/French)

The Ideal Candidate

The ideal candidate is comfortable working with technology and enjoys solving complex problems. They possess a strong understanding of structured data, workflows, and conditional logic, enabling them to manage intricate conference processes with accuracy and efficiency.

While experience in conference technology is valuable, we are equally interested in candidates with strong project management skills who are eager to learn our platform and the conference industry.

Learn more about our software platform at myConferenceSuite.com.

Why Join D. E. Systems?

We value our employees and offer:

• • Profit Sharing Bonus Program

• • Health Spending Account

• • Paid Sick Leave

• • Remote work environment

• • Opportunities for professional growth

• • A collaborative and supportive team culture

Application Information

Please submit your résumé and cover letter to:

careers@desystems.com
D. E. Systems Ltd.